24/85. To vote on a committee Chairman for the remainder of the year until May 25.

There were no candidates to be the chairman for the remainder of the year.

A proposal was made that Cllr Sunners would chair the current meeting and Cllrs would take Chairmanship in rotation until a chair was agreed upon. The proposal was seconded and all Cllrs were in favour.

24/86. To approve Cllr Jo Stevens joining the committee.

A proposal was made to approve Cllr Stevens joining the committee. The proposal was seconded and all Cllrs were in favour.

24/87. Approval of apologies given.

There were no apologies from Cllr Whitehead or Cllr Woodham.

24/88. Declarations of Interest.  None

24/89. Public recess. No public.

24/90. Approval of minutes 15th July 2024.

A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.

24/91. Action points from previous meeting.

23/185. Complete PROW forms and send to SBC. PENDING OS CO-ORDINATES.

23/249. Arrange placement of 2 new benches plus moving of the dog bin. BENCHES PURCHASED. INSTAL REQUIRED.

24/45. To update the committee TOR with new date of approval. DONE.

24/68. Send planting map from WARP to committee for tree approval. DONE

24/72. Arrange for handyman to strim 2x Rec ground carpark edges DONE

24/73. Arrange to send back Grist bin.  Purchase own wheelie bin and arrange for handyman to empty. DONE.

24/74. Advise STORM to proceed with quote 1 to repair Rec hall roof. DONE.

24/75. Advise STORM to proceed with 3 new extinguisher purchases. DONE

24/76. Advise Morgan Trees to proceed with tree cutting at Butts Road cemetery. DONE

24/77. Advise GK Roofing to proceed with bell tower refurb quote. DONE

24/78. Ask Handyman to move bin at Butts Road cemetery and create a sign. DONE

24/79. Add gravestone request to August agenda. DONE

24/83. Arrange sign for CVPA monkey bars. DONE

24/92. Parishing Progress. No items

24/93. Parish Appearance and safety. To approve costs to paint anti-graffiti coating onto the Hodson Road bus stop after the current graffiti is removed.

The bus stop has been tagged twice now by “Grim”.

A proposal was made to approve up to £500 as delegated authority to the Clerk to arrange professional removal of the graffiti and then to arrange for either a professional coating to be applied or purchase 2 tins of “Urban Easy-on Anti-graffiti glaze” costing £49.99 plus VAT plus postage per tin for the handyman to apply. The proposal was seconded and all Cllrs were in favour.

24/94. Building and amenity priorities. Football Club report. No report.

24/95. Building and amenity priorities. Tennis Club report. No report.

24/96. Building and amenity priorities.  Pavilion. No items

24/97. Rec Hall, ground and carpark.  No items

24/98. Chapel, Museum and graveyards.  To approve the new policy to remove dangerous or damaged items from memorial plots at both cemeteries.

A proposal was made to approve the policy with removed items disposed of after 6 months of removal if not claimed. The proposal was seconded and all Cllrs were in favour.

24/99. Allotments. Approve new gate for pedestrian entrance near plots 1A and B.

A proposal was made to approve delegated authority to the Clerk to the value of £500 to arrange a wooden pedestrian gate at 1.2 metres tall, new fencing and required posts, hinges etc. with the handyman to install. The proposal was seconded and all Cllrs were in favour.

 24/100. Vulnerable People. No items.

24/101. Youth Provision.  To approve £300 to Headstart Skillz for the Easter 2024 holiday sessions.  The funds are required in advance so cannot come from the 25/26 budget which starts April 1st 2025.

A proposal was made to approve the costs of £300 to Headstart for April 25 sessions. The proposal was seconded and all Cllrs were in favour.

24/102. Castle View Play area.  Approve purchase of 2 new baby swing seats and chains.

The only quote received was from Sovereign. No other company contacted would quote as they were not the original manufacturer, or did not respond to the enquiry. Kompan, Wicksteed and Broxap were also contacted.

The quote from Sovereign included installation and a removal costs of the old items. The total was £1175.56.

A proposal was made to approve this quote at £1175.56 but for the Clerk to ask if the order can be placed for delivery only and to remove the £200 disposal cost from the quote to reduce the overall amount. The proposal was seconded and all Cllrs were in favour.

The Clerk will contact the “Play Inspection Company” to ask that when the next inspection is carried out that the other set of swings (the set without the baby seats) be inspected in more detail to provide a more accurate risk level for a time period for replacement.

24/103. Items for next agenda.   None

Meeting closed 20.23

Actions

All Actions to be completed by the next EGPA Committee meeting unless otherwise specified.

Clerk

23/185. Complete PROW forms and send to SBC

23/249. Arrange placement of 2 new benches plus moving of the dog bin.

24/93. Arrange for removal of graffiti and painting of anti graffiti coating to Hodson Road bus stop.

24/98. Finalise the new policy on grave memorial items and publish.

24/99.  Arrange for new allotment gate and fencing.

24/102. Arrange for purchase and install of 2 new baby swing seats and chains

24/102. Arrange for an in-depth inspection of the other set of swings at next inspection.