24/39. To vote on a committee Chairman for the forthcoming year.
There were no candidates to be the chairman for the following year.
A proposal was made that Cllr Woodhams would chair the current meeting and Cllrs would take Chairmanship in rotation until a chair was agreed upon. The proposal was seconded and all Cllrs were in favour.
Cllr Rawlings will chair the July meeting.
24/40. Approval of apologies given.
None, but Cllr Whitehead has a dispensation which excuses him from this meeting.
24/41. Declarations of Interest. None
24/42. Public recess. No public.
24/43. Approval of minutes 20th May 2024.
A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.
24/44. Action points from previous meeting.
Clerk
23/185. Complete PROW forms and send to SBC. PENDING.
23/249. Arrange placement of 2 new benches plus moving of the dog bin. PENDING.
24/07. Create and install new noticeboard with the handyman. PENDING
24/25. Advise BDN of Butts Road grass cutting approval costs and Foundry Rise update. DONE
24/26. Advise Washpool that their donation for tree purchases will be accepted by the council. DONE
24/32. Advise the football club enquiry about the Chiseldon pitches that we cannot approve their request. DONE
It was noted for the Clerk to log an issue with SBC via Ward Cllrs for damaged tarmac at Castle View Road garage area due to SBC lorries on site ref bathroom re-fits.
24/45. To approve the committees Terms of Reference document.
A proposal was made to approve the TOR for the committee. The proposal was seconded and all Cllrs were in favour.
24/46. Parishing Progress. No items
24/47. Parish Appearance and safety. To approve the final precise location for the 2 benches.
For both locations the committee considered representations on both sites from residents (2 from each site) and the overall benefit of placing benches in these areas for public use. Consideration was also taken to moving the benches if required at a later date and the provision of waste bins on site.
Hodson Road: (The arrow illustrates the direction the bench will face)
New Road: (The arrow illustrates the direction the bench will face)
For those with disabilities who cannot see the images above, the What3Words for these locations are:
Hodson Road: caring.zooms.dusty
New Road: bride.perky.grit
Or contact the Clerk on 01793 740744 or clerk@chiseldon-pc.gov.uk who can advise further.
A proposal was made to approve these 2 locations. The proposal was seconded and all Cllrs were in favour.
24/48. Parish Appearance and safety. To approve the changing of the councils tree surveys to every 2 years as recommended in the last survey. (Currently an annual inspection)
A proposal was made to approve the changing of the tree survey to every 2 years. The proposal was seconded and all Cllrs were in favour.
24/49. Parish Appearance and safety. Review and vote on a resident’s request to place a planter at the front of Foundry Rise, on the grass area.
A proposal was made to approve this residents request providing the resident maintains the planter. The proposal was seconded and all Cllrs were in favour.
24/50. Parish Appearance and safety. To review and vote on a resident’s request to fly a flag with the Parish Council logo outside their property.
The council does not fly a flag with their own logo on it, so felt it would not be appropriate that the only place this was shown was on a resident’s property.
A proposal was made to refuse this resident’s request. The proposal was seconded and all Cllrs were in favour.
24/51. Building and amenity priorities. Football Club report. No report.
24/51. Building and amenity priorities. Tennis Club report. The emailed report was read out. It was noted that the recent event went well, and the veranda has been painted. The Clerk will make sure the new grass cutting contractor strims the grass near the fencing as the old contractor did not do this.
24/52. Building and amenity priorities. Pavilion. No items
24/53. Rec Hall, ground and carpark. Discussion and vote on whether any changes are required to the councils 10 year agreement with Chiseldon Football Club for pitch hire and pavilion use.
A proposal was made that there are no changes required at this time. The proposal was seconded and all Cllrs were in favour.
The Clerk will schedule a further review for June 2025.
24/54. Rec Hall, ground and carpark. Vote on £650 costs from Merretts to verti-quake the field. To use allocated reserved funds for this.
A proposal was made to approve the costs of £650.00 with Merretts. The proposal was seconded and all Cllrs were in favour.
24/55. Chapel, Museum and graveyards. No items
24/56. Allotments. No items
24/57. Vulnerable People. No items. It was noted that the recent Memory Café party was well attended.
24/58. Youth Provision. No items
24/59. Castle View Play area. No items
24/60. Items for next agenda. What to do about Butts Road cemetery waste near the pedestrian gate at Saxon Mill (Far end).
Meeting closed 20.08
Actions
All actions to be completed by the next EGPA Committee meeting unless otherwise specified.
Clerk
23/185. Complete PROW forms and send to SBC
23/249. Arrange placement of 2 new benches plus moving of the dog bin.
24/07. Create and install new noticeboard with the handyman.
24/44. Log SBC issue ref tarmac issue at Castle View Road garages
24/45. To update the committee TOR with new date of approval.
24/53. Schedule a review of the football club lease for June 2025.
24/54. Arrange verti-quake with Merretts for Rec field.
24/60. Agenda item for July ref waste at Butts Road cemetery.