22/19. Vote in Committee Chairman for the forthcoming year.

Cllr Rogers was happy to be nominated as Chairman. There were no other nominations.

A proposal was made to approve Cllr Rogers as the Committee Chairman for the forthcoming year. The proposal was seconded and all Cllrs were in favour.

22/20. Vote in Committee Vice Chairman for the forthcoming year.

Cllr Duke was happy to be nominated as Vice Chairman. There were no other nominations.

A proposal was made to approve Cllr Duke as the Committee Vice Chairman for the forthcoming year. The proposal was seconded and all Cllrs were in favour.

22/21 Approval of apologies given.

Cllr Barnes is unwell. There were no apologies given from Cllr Dogra.

A proposal was made to approve these apologies given. The proposal was seconded and all Cllrs were in favour.

22/22 Declarations of Interest.

Cllr Rawlings rents an allotment from CPC

22/23 Public recess

No public present.

22/24. Approval of minutes from 19th April 2022.

A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.

22/25. Action points from previous meeting.

Clerk

19/180 – Talk to estate manager about extension of Washpool Lease. Waiting for new lease paperwork. Chase in Dec 2021. No update received. Ongoing
21/204. Item for March meeting to review plans to extend washpool lease area. Ongoing
21/215 Future agenda. Play equipment discussion for Castle View Road, and applications for grant funding. Ongoing.
21/228. Order new bin stickers and arrange for placement as required. Stickers ordered. Need to arrange placement. DONE
22/13. Check with SBC on queries in regards to Castle View lease. Add to May full council meeting. LEASE APPROVED By CPC. WAITING FOR SBC TO SEND FINAL DRAFT FOR SIGNING.
22/14. Check queries ref solar lighting before passing to May Finance committee for approval. DONE. FINANCE COMMITTEE APPROVED. LIGHTS ORDERED.

22/26. Parishing Progress.

No items

22/27. Parish Appearance and Safety – Replacement of rotten planter in Hodson. £100 to be approved to Clerk under delegated powers to deal with.

A proposal was made to approve delegated powers of £100 to the Clerk to replace the planter at Hodson. The proposal was seconded and all Cllrs were in favour.

22/28. Parish Appearance and Safety – Request for £90 to replace 3 Neighbourhood watch signs not replaced after LED lamppost replacements

A proposal was made to approve £90 for 3 replacement NHW signs. The proposal was seconded and all Cllrs were in favour.

Cllr Sunners will arrange this and send the invoice to CPC

22/29. Building and amenity priorities. Tennis Club report.

No report

21/30. Building and amenity priorities. Football Club report.

No report

22/31. Building and amenity priorities. Pavilion.

No items

22/32. Allotments. Decision on sending a letter to all tenants reminding them of the standards expected when talking to other tenants.

Sexist language has been reported to the PC, by a ex-tenant who felt they had to give up their plot after sexist comments made by other tenants.

The committee agreed this was completely unacceptable and all tenants should be happy to tend to their plots without any inappropriate comments.

A proposal was made to write to all allotment tenants advising them of the standards we expect towards all other tenants and members of the public. The proposal was seconded and all Cllrs were in favour.

The Clerk to try to source a template from the Clerks network and Cllrs Rogers and Duke will approve the letter before it is sent.

22/33. Allotments. Decision on sending a letter a tenant who has been reported using aggressive language and shouting at other tenants.

It was decided that the letter in item 22/32 would be sent first to all tenants to see if this resolved the issue. The item is to come back for further discussion and a decision if more incidents are reported.

22/34. Rec Hall, grounds and carpark. Carpark surface – possible work required.

This item is to be dealt with by the handyman buying some bags of aggregate and levelling out the dip near the double gates of the compound. To monitor to see if this resolves the issue.

22/35. Castle View Play area.

No items

22/36. Chapel and Museum. Discussion on whether to pursue solar panels for chapel roof.

The Cllrs were in agreement that this item needs further costings to see if its viable to go ahead. The Clerk will arrange information to be bought back to a later meeting.

22/37. Chapel and Museum. Vote on tree removal costs behind the Chapel office to stop subsidence issue.

The 3 quotes were reviewed

A proposal was made to accept the quote of £300 no VAT from J&J. The proposal was seconded and all Cllrs were in favour.

The Cllrs want the stumps cleared to ground level and rotting compound added.

22/38. Community Priorities.

No items

22/39. Vulnerable People.

No items

22/40 Items for next agenda.

Cllr Bates wants to talk about the incorrect mortar used on the pointing on outside of the museum walls.
The Committee noted that 1 window at the Chapel is in need of immediate repairs – quotes to come back to June meeting.
The Committee noted that the windows may be at the end of their life. The Clerk is to get quotes for replacement wooden double glazed units so this can be added to a future budget.
Cllr Harris would like an item to discuss a tidy up at the Butts Road cemetery with extra hours for the Handyman approved.

Meeting closed 20.13

Actions

All Actions to be completed by the next Full Committee meeting unless otherwise specified

Clerk

19/180. Talk to estate manager about extension of Washpool Lease. Waiting for new lease paperwork. Chase in Dec 2021. No update received.
21/204. Item for March meeting to review plans to extend washpool lease area.
21/215. Future agenda. Play equipment discussion for Castle View Road, and applications for grant funding.
22/27. Arrange new planter at Hodson. Max £100
22/32. Arrange for allotment letter to be sent to all tenants.
22/34. Arrange for handyman to deal with uneven surface at Rec hall carpark
22/26. Arrange for further information on costs and probability of solar panels at Chapel
22/37. Arrange for J&J to remove trees at Butts Road cemetery
22/40. Add items to next EGPA agenda.

Cllr Sunners

22/28. Arrange for 3 new NHW signs to be placed at site of missing signs.