Minutes for the Planning, Transport Development and Highways Committee – 31st October 2024

24/71. List of apologies with reason given and approval of those apologies.

Cllr Kearsey had a personal commitment and Cllr Turley had a work commitment.

No apologies from Cllrs Jackson or Ford.

A proposal was made to approve the apologies given. The proposal was seconded and all Cllrs were in favour.

24/72. Declarations of Interest.   None

25/73. Public recess.

1 member of the public. No comments.

24/74. Approval of minutes from 26^th September 2024.   No changes

A proposal was made to approve these minutes as an accurate reflection of the meeting. The proposal was seconded and all Cllrs were in favour.

24/75. Action points from previous meeting. (Completed items in italics)

Clerk  24/59-61. Respond to SBC with votes on planning applications. DONE

Clerk  24/63. Make sure SBC are aware of S106 request when replying to S/OUT/24/0982  DONE

Clerk  24/67. Advice RWK Goodman they have the contract to review the HOT. DONE

Clerk  24/69. Pass on budget request items to RFO for inclusion in draft 25/26 budget DONE

24/76. PLANNING. Discussion & vote on any planning applications received from Swindon Borough Council after the agenda is published. Published on the council’s Facebook page and on the council’s website.  There were none.

24/77. HIGHWAYS.  Approve a further £50 costs to have Allbuild alter the direction of the solar panel for the Hodson Road SID.

A proposal was made to approve the £50 costs. The proposal was seconded and all Cllrs were in favour.

24/78. HIGHWAYS. Approve purchase costs of batteries x2 for the SID on Hodson Road.

The manufacturers quote was reviewed along with information from Cllr Turley on cheaper online alternatives.

A proposal was made to approve delegated powers to the Clerk to purchase 2 new batteries for the SID. The Clerk will contact the online suppliers to confirm the batteries are comparable to the more expensive quote. The Clerk will place the appropriate order after emailing committee members to advise on the information gathered. Cheaper batteries to be purchased if they will have the same performance as the more expensive batteries. Otherwise the manufacturer batteries will be purchased. The proposal was seconded and all Cllrs were in favour.

The maximum cost for the batteries will be £229.68 inc delivery and VAT from Stocksigns.

24/79. HIGHWAYS.  Discussion on whether to request a crossing point on New Road near Station Road/Castle View Road junction. (Item requested by Cllr Kearsey)

The item was deferred to the December meeting as Cllr Kearsey was not in attendance.

24/80. HIGHWAYS. To discuss and vote on action to take with regards to a TRO* to lower the speed limit on Hodson Road near Burderop Park from 50mph.  *Traffic Regulation Order.

It was felt by Cllr Howlett that since the original speed limit was in place, that the road circumstances have changed. For a TRO to be started, there are 4 criteria points to be met. 1 has been met already which is the road circumstances. The road is now longer rural, it is now more residential since Burderop Park was built. It was also felt that current vehicles drive faster than the legal speed limit as well which is another criteria point, although there is currently no evidence of this.

The Clerk is to contact Wroughton PC to see if residents have been surveyed about the speed of the road near the Alexandra Park development and what the outcome was.

The Clerk is to email the committee the last set of Hodson Road speed data downloaded.

Cllr Howlett had contacted local residents in the area and the committee need to see the data this has produced.

The item will be added to the Nov committee meeting for further discussion.

24/81. TRANSPORT. No items

24/82. Recreation Ground Improvement. Review the response from the solicitor on the Heads of Terms for the land lease and approve next steps.

The concerns of the solicitor and the committee were:

The length of the lease – 25 years and the proposal that CPC pay all the costs of the other party.

A proposal was made for the Clerk to go back to RWK Goodman to see if our original payment included a phone call with them to determine how best to construct a letter to the landowner to ask for clarification on these issues.  The letter should also include the suggestion of a break clause at 25 years to look at the rental costs. The proposal was seconded and all Cllrs were in favour.

The Clerk is to contact our architect for the project for a quote on providing updated build costs for phase 1 of the work.

The Clerk is to send the committee the key documents from the architect for information.

24/83. Neighbourhood Plan. To note on the minutes that SBC are working on Regulation 16 of the NHP.  No further updates have been provided.

Noted

24/84. Items for the next agenda.  None

The Clerk is to ask residents to report empty grit bins so SBC can be advised to re-fill.

The Clerk is to contact South Swindon PC to ask how much their gateway signs were.

Meeting closed at 20.13

ACTION POINTS

Clerk 24/80. Contact Wroughton PC about Alexandra Park speed survey

Clerk 24/80. Email the committee the last set of Hodson SID data

Clerk  24/82. Ask Solicitor if they can assist with letter to estate at no extra cost to CPC.

Clerk  24/82. Contact architect for quote for updated costs to phase 1   

Clerk 24/82. Provide committee members with info on Rec ground project.

Clerk 24/84. Ask residents to report empty grit bins

Clerk 24/84.  Contact South Swindon PC to ask about their gateway signs.

List of CPC planning application consultee votes

(2022 data removed – see old minutes for details)