24/44. Public recess.  No public

24/45. Approval of apologies given.

Absence with apologies:  Cllr Jackson away.

No apologies from Cllr Whitehead or Cllr Quidwai.

Ward Cllrs Elliott and Sumner also sent their apologies.

A proposal was made to approve the apologies given with the reasons stated. The proposal was seconded and all Cllrs were in favour.

24/46. Co-option of Cllrs. No candidates

24/47. Declarations of interest. None

24/48. Approval of minutes from 13th May 2024. No changes
A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.

24/49. Action points from previous meeting. Deferred to July meeting.

24/50. Police and Community report. Cllr Sunners
The main issue at the moment is motorbikes in the area with no number plates and using by-ways with no vehicular access.

24/51. Ward Cllrs reports.

Ward Cllr Sumner had emailed a short update for anyone not using fibre for broadband, and using 4G with Three.  He had a meeting with BDUK and Three last week and they are not cutting residents off on the 17th June but will be upgrading the service and will communicate again with residents.

24/52.  Discussion and vote on the current position of the council with regards to SBC’s proposed transfer of services.
The Chairman updated the meeting to note that SBC are hoping to get information that Parishes need for the 25/26 budgets by October 24.

24/53.  FINANCE. Approve further £20 costs for scissor lift from Rapid Hire for Strouds Hill solar lights.

A proposal was made to approve the extra cost of £20. The proposal was seconded and all Cllrs were in favour.

24/54. FINANCE. To formally note the final 23/24 internal auditor report and note the actions taken by the RFO.

The council noted the report and actions taken and passed on their thanks to the RFO for a successful audit.

24/55. FINANCE. To vote on paying the final invoice to the former grass cutting contractor BDN, for May’s work. To consider whether all tasks were completed and whether the full payment should be made.

A proposal was made that due to the work by the contractor not being successfully carried out in May and previous months in 2024, the amount of the final payment should be reduced by the amount to be paid for the quote to rectify the cemetery grass cutting.  The quote was voted on, on the 10th June Finance meeting. The proposal was seconded and all Cllrs were in favour.

The Clerk is to obtain advice from NALC on this matter and to liaise with the contractor.

24/56. FINANCE. To note the increased costs for the annual website work by Sanders Webworks. £14.50 increase per month for all services.

The increased costs of £14.50 per month was noted.

24/57. FINANCE. Discussion and vote on approving a new grass and hedge cutting contract for the remainder of the 2024 year and also future years.

A proposal was made to approve the quote from Allbuild of £25590 plus VAT per annum to be paid pro-rata for 2024. The proposal was seconded and all Cllrs were in favour.

The council wish to review the total annual number of cuts in future years.

24/58. Approval of Policies. Standing Orders and Website Accessibility Statement.
A proposal was made to approve these 2 policies. The proposal was seconded and all Cllrs were in favour.

24/59.  PLANNING.  Discussion & vote on any additional planning applications received from Swindon Borough Council where a time extension is not approved to hear the item at the next planning meeting.  There were none.

24/60. Approval of May finance report.

A proposal was made to approve the May 24 financial reports as an accurate representation of the councils finances. The proposal was seconded and all Cllrs were in favour.

24/61. Committee reports, Correspondence and risk assessments.
No items to be noted.

24/62. Items for next agenda.   None.

Meeting closed 20.25

Actions

All Actions to be completed by the next Full Committee meeting unless otherwise specified.

Clerk

23/29. Chase up Badbury hedge cutting and white line painting issues with Ward Cllr Sumner.

23/174. Ask HeartSafe if they can do training for the new Hodson defib.

24/25. Add purchase of a NHW sign for £35.00 to May EGPA agenda.

24/32. Get quotes for walking leaflet for the Parish.

24/36. Advise Sanders to proceed with option 3 of the quote to improve the website.

24/42. Ask SBC for Jon Harris’ replacement and send him a list of outstanding traffic and highways issues.

24/55. Obtain advice from NALC with regards to not paying the full May invoice to the grass cutting contractor who terminated the contract in May 24.

Ward Cllr Hopkins and Elliott

20/16. Investigate end of Badbury footpath being blocked. Waiting for SBC officer update