21/50. Apologies given:

Cllr Randall has a personal matter to attend to. Non-attendance without apologies: None.
Cllr Sunners is no longer on this committee.

A proposal was made to approve these apologies. The proposal was seconded and all Cllrs were in favour.

21/51. Public recess.

8 members of the public. There was concern from residents on Hodson Road that plans had been put into place but there had yet to be a public consultation to include them and their views.
It was advised that there were currently no plans in place for changes/additions to the area and that the committee are at present looking at a variety of ideas to see what may work best. It was confirmed that as soon as anything substantial was in place the public near the site would be consulted.
There are also rumours of emails going around with the parish logo on it, but the council have no knowledge of what this could be.
It was advised that any plans put into place would also need SBC planning approval so this would provide another opportunity for consultation and views to be shared.

In regards to item 11 of the agenda – Approval of public document regarding process for any plans considered. Cllr Harris read the document in full to provide the public with the information within it.

Cllr Harris temporarily left the meeting 19.56.

21/52. Declarations of interests & vote on any dispensations applied for.

None.

Cllr Harris returned to the meeting 19.59

21/53. Approval of minutes from 5th August 2021.

No changes

A proposal was made to approve these minutes as an accurate reflection of the meeting. The proposal was seconded and all Cllrs were in favour.

21/54. Action points from last meeting

All Actions to be completed by the next Full Committee meeting unless otherwise agreed.

Clerk

21/07 Invite Tennis Club to appropriate meeting as directed by Committee . STILL PENDING
21/36 Add to next agenda – what to do with current pavilion. Site visit 6.45pm before next meeting. ADD TO SEPT AGENDA DONE
21/45 Add local skilled people article to Ridgeway Bell. Also add to FB, website and any other public places. DONE, 1 offer of help received.
21/46 Arrange site visits to Wanborough and Haydon Wick facilities. PENDING
21/46 Contact TC and FC about grants they could apply for, for their facilities improvements. PENDING
21/47 What to do with Pavilion & site visit – add to Sept agenda DONE
21/48 Advise Finance committee of £10000 request from committee for 2022/23 budget DONE
21/48 Re-distribute the results of the last FB poll. Create a new FB poll for inside facilities. DONE

ALL CLLRS

21/21 Cllrs to look at other local facilities for comparisons

21/55. Discussion on using local landowners field to extend the current provision

A map of the area with the suggested land was reviewed along with the roughs sketch of a concept on how the land could be utilised.
Bio-diversity was discussed – the land would be moved from artificial farm land, to a large proportion of woodland which would have the effect of increasing bio-diversity.

The committee are to consider whether land further along, backing onto Draycot Road could also be site consideration?

The land in question is still viable but there were no votes or decisions made. Access needs to be considered.

21/56. Future of the current Pavilion.

It was reported that Chiseldon Football Club are happy with the provision currently. The committee was not in a position at this meeting to report on the future use/requirements of the pavilion.

21/57. Review list of possible available land from SBC

There was nothing on the list that was viable for a sport provision. Item closed.

21/58. Facebook Poll internal provisions reviewed.

Agreed a swimming pool and café not suitable provisions for the site. The PC felt that the addition of extra café staff was not ideal, plus there are several other café style provisions in the parish.

Community library is a possibility.

The top 4 items requested included meeting space/social space/sports space.

It was discussed that the area would need to be multi use with an office, kitchen, toilets, storage.

A proposal was made that the area should contain 2 badminton (or similar) courts, sports and fitness class area, sturdy kitchen/small commercial kitchen/cupboards and storage/office and an area to be used by under 18’s. The proposal was seconded and all Cllrs were in favour.

All residents apart from one leave the meeting at 20.56

21/59. Review Wroughton Grant documentation.

Cllrs are to read this documentation to be ready for a discussion at the next meeting.

21/60. Approval of documentation for the public on plan requirements and consultation.

A proposal was made to approve this document for publication. The proposal was seconded and all Cllrs were in favour.

21/61. Final review of any 2022/23 budget items

No items to be considered.

21/62. Items for next agenda

None

Meeting closed 21.00

All Actions to be completed by the next Full Committee meeting unless otherwise agreed.

Clerk

21/07 Invite Tennis Club to appropriate meeting as directed by Committee
21/46 Arrange site visits to Wanborough and Haydon Wick facilities.
21/46 Contact TC and FC about grants they could apply for, for their facilities improvements.
21/55 Committee to consider whether land at other locations running along the rear of Draycot Road could be a consideration.
21/60 Publish the public information document on the procedures.

ALL CLLRS

21/21 Cllrs to look at other local facilities for comparisons
21/59 Cllrs to read the Wroughton grant information before the November meeting

GLOSSARY

TC – Tennis Club (Chiseldon)
PIR – Passive Infrared Sensor
FB – Facebook
PC or CPC – Parish Council/Chiseldon Parish Council
EICR – Electrical Inspection Condition Report WC – Ward Cllr
PRINCE2 – A qualification “Projects in Controlled Environments”
FA – Football Association
SBC – Swindon Borough Council
FC – Football Club