22/01 Approval of apologies given.

Cllr Jackson is unwell.

A proposal was made to approve these apologies given. The proposal was seconded and all Cllrs were in favour.

22/02 Public recess.

No comments

22/03. Election of Chairman for the Committee for the meeting.

A proposal was made for Cllr Harris to Chair this meeting. The proposal was seconded and all Cllrs were in favour.

22/04. Declarations of Interest and approval of any dispensations requested.

None

22/05. Approval of minutes from 3.3.22 meeting

A proposal was made to approve these minutes as an accurate recording of the meeting. The proposal was seconded and all Cllrs were in favour.

22/06. Action points from previous meeting.

Clerk

21/07 Invite Tennis Club to appropriate meeting as directed by Committee. PENDING
21/46 Contact TC and FC about grants they could apply for, for their facilities improvements. PENDING
21/71. Ask Wroughton Clerk whether they are creating a Trust for their facility. PENDING – Meeting has been arranged.
21/91. When relevant, present the design plans to the estate to further the discussion with regards to land for the project. PENDING
21/92. Talk to SWA to make sure minor design alterations are part of the package. Confirm approval of SWA as successful applicant if this is agreed upon. DONE
21/92. Talk to Ogbourne St George PC about their village hall. DONE. Nothing of relevant to CPC project.
21/92. Talk to Chiseldon Tennis Club about public court hire stats. No reply – to chase
21/93. Next agenda – resident updates, feedback on Wanborough visit and current hall usage stats. DONE. Added to agenda.

22/07. Create shortlist of required items for architect to work with.

Agricultural or barn design
Approximate indoor size of 3 badminton courts
Semi Professional kitchen – No café or staffed requirements.
Mezzanine area – check on any tax issues with this
The ability to split the area – nets or sliding doors – sound proofed to split loud/quiet events
A tennis club house facility is still needed near the existing courts
Disabled access in general to be considered – mezzanine?
Proper emergency lighting & fire & intruder alarm system.
Effective outside lighting
Bicycle parking
Structurally sound and fit for purpose – to last 40+ years
Minimum ongoing maintenance costs
Electric vehicle charging points – these are not to be at a loss of funds to the council
Improved security of the facility
Adequate drainage

Plus the following per field size:

Requirements for existing land only Requirements for modest land expansion Requirements for large land expansion
New hall New hall New hall
Same access New access New access
Improve parking New parking area New parking area
Community forest Pump track & community forest
Cricket net – indoors
Cricket bowling cage outdoors		 Cricket net – indoors
Cricket bowling cage outdoors
Small kids play area Large kids play area
Small pump track area. Outside general purpose sports area. – Boot camp, softball etc.

Cllr Jefferies will ask SBC planning if any of these are likely to be problematic for planning purposes.

SWA Architects will be ask to meet with Cllrs to review the first stages of the plans when they are ready.

22/08. Review how to update residents.

Still need to wait for there to be a viable plan in place. Will do a public consultation. Will need to justify why the new scheme is required.

A Q&A document can be created to assist – will use population stats. Can load onto MS Teams for Cllrs to suggest questions to be added.

There is a precedent to build on this site as previous planning applications were approved.

Will need to consult with the existing hall/field users to see what improvements they would like.

22/09 Feedback from Wanborough site visit. Cllr Bates attended.

They are building an addition to their existing facility. They have a large plot of land and provide plenty of facilities such as cricket and bowling. They have an older brick building with good access.

22/10. Review usage stats for the current hall.

The stats from 2019 to date were reviewed. No comments noted.

22/11 Items for next agenda.

None

Meeting closed 19.54

Action Points

All Actions to be completed by the next Full Committee meeting unless otherwise specified

Clerk

21/07 Invite Tennis Club to appropriate meeting as directed by Committee.
21/46 Contact TC and FC about grants they could apply for, for their facilities improvements.
21/71. Ask Wroughton Clerk whether they are creating a Trust for their facility.
21/91. When relevant, present the design plans to the estate to further the discussion with regards to land for the project.
21/92. Talk to Chiseldon Tennis Club about public court hire stats
22/08. Upload a Q&A doc onto MS Teams for Cllrs to add to.
22/07. Send list of requirements to SWA architects.

All Councillors.

22/08. Add to Q&A document on MS Teams.