Agenda

  1. Attendances and apologies for absence
  2. Declarations of interest
  3. Public recess
  4. Approval of minutes
    (From 28th Feb 2019)
  5. Action points

FINANCE

  1. GRANT APPLICATION – Presentation from Glyn Moody from Dorset and Wiltshire Fire & Rescue in regards to “Stay Safe, Stay Alive” roadshow – see additional documentation
  2. Vote on Virement of £20,000 to the rebuilding of the Recreation Hall fund. (From general funds)
    • REVIEW ACCOUNTS
  3. Review Accounts for April 2019 to date. – See additional documentation

• VOTE ON EXPENDITURE.

  1. Renewal of SLCC membership for a further 12 months – cost of £175.00
  2. Register the Clerk on the CiLCA course to submit work for assessment and gain qualification £350
  3. Contracting of temp from employment agency for 10 hours of work costing £11.75 per hour. To clear Clerks filing/accounting backlog.
  4. Updating of Cemetery Maps – £70.00 plus VAT from Sanders to get the existing Butts Road maps updated.
  5. Renewal of WALC/NALC membership for next 12 months – cost of £989.11
  6. Review the introduction of Chairman’s allowance which can be used for purchasing small gifts as needed. Cannot use Clerks expenses. See Local Gov Act 15.5 – See additional documentation
  7. Review & Vote on extra work from Sanders for website improvements – see additional documentation.

EGPA COMMITTEE APPROVED EXPENDITURE:

  1. Flood light repairs at the Tennis Club – £215.36 plus VAT quote from KT Electrical approved.
  2. Costs of cutting extra hedges agreed on in 2017 parishing additions (Not needed in 2018)
    EGPA have secured work for £500 for 2 cuts per season required. Using local landowner and labour from Allbuild.
    Original quote was £1500.

CONTRACTS

No items

POLICIES, LEASES & IT

  1. New meeting protocol document for review and approval – see additional documentation

STAFF & HR

  1. Handyperson employment. Recommendation from Clerk to employ candidate with immediate effect.
  2. Handyperson hours/costs. Discuss and vote on max. hours per week and max. expenses to be approved by the Clerk for workload.
  3. Clerks hours and employment of Admin Assistant – discussion and vote if needed.
  4. Items for the next agenda.
    (Note, these items cannot be discussed or voted on at this meeting)