Minutes for Environment, General Purpose and Amenities Committee - 21st August 2017

Minutes

17/51 Declarations Of Interest

None

Public Recess

No public at this time.

17/52 Approval of Minutes from 17th July 2017

No changes noted however, the minutes could not be approved due to there not being enough Cllrs present who were present on 17th July 2017. The minutes will be approved at the September Full Council Meeting.

17/53 Matters Arising & Action Points

Matters Arising

Nothing

Action Points

Clerk:

17/31. Talk to Allbuild about quotes for various levels of pitch drainage and also confirm a definite start date for Rec Hall work
17/40. Rec Minutes from July need to be approved in August Full Council Meeting
17/41. Next Rec meeting – Decision to be made on Rec Hall Floor
17/42. Arrange Nationwide visit to look at Multi Surface court
17/45. Arrange for Aplins to deal with H&S issues at CVPA
17/45. Football goals at CVPA – Ask parents to come up with a joint funding plan
17/45. Find out who owns land outside the CVPA gated area
17/45. Order new CVPA signs
17/46. Advise Ultimate Outdoor Fitness on charge for using Rec field
17/46. Invite Lee from Allbuild to Full Council in August to adivse on Rec Hall
17/49. Contact Care Home Manager to request more information on dementia facilities in the area

Cllr Brady:

16/116. Arrange to review lease and engage Withy King to resolve any ambiguous wording issues. Ongoing – To report back at next meeting

Cllr Sunners:

17/50. Talk to Dave from the softball team to make sure he doesn’t get his car stuck on the Rec field. Ongoing

Cllr Walton:

16/106. Investigate tarmac costs and other car park surfaces such as the green hexagonal plastic sheets and recycled scalpings. Ongoing

17/54 Football Matters

Cllr agreed that more guidance was required to Cllr Clarkes strategic role in Chiseldon Football Club in relation to declarations of interest. The Clerk will be requested to advise.
Cllr Sunners raised the issue of the pavilion compound remaining insecure. Cllr Clarke will attend to this matter. Cllr Clarke also indicated in his administration role within the club that he will investigate matters relating to pitch drainage/maintenance with the football association.

17/55 Tennis Club

Cllr Brady’s communication in regards to visiting Nationwide Tennis/Netball facilities was shared and discussed. It was agreed that Julie Porte should be given a copy of the communication and Cllr Walton forwarded the email on.
A number of items were raised in discussion including:

The likely costs which would be incurred if netball was introduced and specifically floodlight costs.
The introduction of netball on a “trail” basis.
What interest had been shown to date in starting a netball arrangement.
If netball was to be introduced, what would be the best ways of doing so to ensure its success and potential continuance

Julie Porte indicated that she would share Cllr Brady’s communication with TC members at the next TC meeting and provide feedback to the PC.

Cllr Walton suggested that it was essential that Fiona Allen and any other interested people should liaise directly with the TC “in crisis”. Julie was keen to reassure Cllrs that any such perception is inaccurate. Cllrs were also unanimous in their view that they did not perceive the TC to be “in crisis”.

Jullie responded to Cllr Bates suggestion that floodlight costings shall be estimated and follow up on the suggestion that Cllr Jefferies offered her own services to support the TC in terms of her networking experience.

Julie expressed gratitude to Cllr Jefferies and would give the offer consideration.

Julie indicated that she had sent a copy of the clubs public liability insurance to the Chair, Clerk and Cllr Sunners. Julie was pleased to report on the “on court” success of the club during the summer season. The winter season league would commence in October.

17/56 CVPA

Cllr Walton proposed the Committee approve costs for 2 rockers £1290 Ex VAT (£1548 with VAT) for delivery and installation from Creative Play UK.
Cllr Bates seconded this proposal and all Cllrs were in favour.

To be passed to Finance for approval.

17/57 Pavilion

Cllr Clarke reported that there has at times been surface water on the floor in the referee’s room. Cllr Sunners has also been aware of this occasional problem and he would pass this onto the Clerk for further attention.

17/58 Recreation Ground

Cllr Clarke showed a photograph of slight damage caused to the football pitch in terms of tyre tread marks whilst the pitch was being cut by Countrywide. He will share this with the Clerk for further action. Branch at side of field still to be removed.

17/59 Recreation Hall

Cllrs were unable to approve payment in principles for internal work due to not having any costs available to consider.
The Clerk would be requested to clarify.

17/60 Youth Activities

Cllr Sunners has responded to a request to provide a brief testimonial to Swindon Youth for Christ (SYFC) in relation to the PC’s view of the provision/service made available to Chiseldon. This testimonial would be passed on to the offices of the Police and Crime Commissioner who had provided financial support to the work of SYFC. Cllr Sunners would forward a copy of the testimonials to the Clerk for records.

17/61. Care of Vulnerable People

Cllrs agreed that the Clerk should investigate further the initiative involving Dementia Safe Place stickers.

17/62 Any Other Business

Cllr Sunners requested Cllrs to submit their views concerning the Committee restructure to the Chair ASAP. The proposal would be discussed at the September Full Council Meeting.

Summary of Action Points