24/234. Approval of apologies given.

Cllr Sunners has a prior engagement at a charity event.

A proposal was made to approve the apologies given and their reason. The proposal was seconded and all Cllrs where in favour.

24/235. Declarations of Interest.  None

24/236. Public recess. No public

24/237. Approval of minutes 17th February 2025.

A proposal was made to approve these minutes as an accurate account of the meeting. The proposal was seconded and all Cllrs were in favour.

24/238. Action points from previous meeting.

Clerk

24/164. Complete the application for the National Lotteries Heritage Grant – £15,000 PENDING but removed from the agenda as the WARP committee are now making the arrangements to submit the grant request.

24/197. Draft a report responding to the comments on the survey.  Send to committee before publication. DRAFTED and sent to Cllrs for review. Will then publish.

24/216. Add hi-vis vests back on agenda when ready to vote on it. After meeting with Allbuild. DONE. On April agenda.

24/217. Clerk to promote the litter pick and make appropriate arrangements. DONE

24/218. Add new bin to March Finance agenda and then make arrangements for install and collections. DONE.

24/219. Arrange meeting with Allbuild and Cllrs Sunners and Rawlings for parish appearance budget for 25/26 and litter picking.  The Clerk will facilitate and attend. DONE – April agenda.

24/220. Add costs for trolley of £50 to March Finance agenda for approval. DONE

24/227. Add costs for waste removal at Butts Road cemetery to March Finance agenda for approval and then arrange the work. DONE

24/232.  Gather costs for adding matting to the pull up bars and get a Finance committee to approve the costs.  CLOSING DOWN AS HANDYMAN TO DO THE WORK

24/239. To discuss the response to be given to the National Landscapes survey on Landscape Character Assessment.

The Clerk to respond with the following:

  • To protect these areas for the communities within them
  • To note that people often choose to live within these areas because of the natural beauty.
  • There should be a continued effort to restrict inappropriate building in these areas.

24/240. Parishing. No items

24/241. Parish appearance and safety. Discuss and vote on next steps for the cleaning budget of £8000 towards parish appearance for 2025/26. To review the draft document showing costs breakdown for a self-employed person to do this role.

The committee is still debating whether to advertise this role for a self-employed person to whether to contract the work out to a contractor.

It was decided to discuss further after the meeting with Allbuild as part of the April agenda.

The Clerk advised that the budget could provide around 23 hours a month for a self-employed person to work.

24/242. Parish appearance and safety. To discuss and vote on approving 3 hours of the handyman’s standard rate plus up to £100 for materials to either re-build or repair the 2 planters at the Esso Station area on New Road.

A proposal was made to approve this expenditure of 3 hours work plus up to £100 expenses for materials. The proposal was seconded and all Cllrs were in favour.

24/243. Building and amenity priorities. Football Club report. The emailed report was circulated to all committee members.

24/244. Building and amenity priorities. Tennis Club report. No report received

24/245. Building and amenity priorities.  Pavilion. No items

24/246. Chapel, Museum and graveyards.  To approve the interment of cremated remains into a plot where there is no known deed so it is presumed that the council retain the ownership of the plot.

A proposal was made to approve the interment of the ashes into this plot on the assumption that CPC are the deed owners. The usual charges will apply to the family. The proposal was seconded and all Cllrs were in favour.

The plot is SE148 Butts Road.

24/247. Chapel, Museum and graveyards.  To vote on approving updates to the interment form and the memorial application form.

A proposal was made to approve the changes to the 2 documents. The proposal was seconded and all Cllrs were in favour.

24/248. Rec Hall, ground and carpark.  To approve the application of VAT to all non-sporting activities and no VAT for all sporting activities when the Rec field is hired.

A proposal was made to approve the application of VAT to non-sporting activities and no VAT to sporting activities when the Rec field is hired for all events. The proposal was seconded and all Cllrs were in favour.

24/249. Community Priorities. No items

24/250. Allotments.  To note that plot 11B will be provided with their deposit of £50 as the plot is left in a suitable condition to re-lease. The 25/26 year lease was not taken by the tenant so the plot will be leased to a new tenant.

This is a clarification to the Feb 25 minutes.

24/251. Vulnerable People & Youth provision. No items.

24/252. Castle View Play area.  No items.

24/253. Items for next agenda.   None

Meeting closed 20.03

Actions

All Actions to be completed by the next EGPA Committee meeting unless otherwise specified.

Clerk

24/197. Draft a report responding to the comments on the survey.  Send to committee before publication.

24/239. Respond to consultation with the committee comments.

24/242. Arrange for planter repairs/rebuild.