Agenda for Environment, General Purpose and Amenities Committee – 18th October 2021

AGENDA

1. Attendances and apologies for absence to be received and approval voted on.
2. Declarations of interest and vote on any dispensations submitted
3. Public recess
4. Approval of minutes of meeting 20th Sept 2021.
5. Action Points
6. Review and approve extra budget items for 2022/23 budget. (Does not include standard costs such as grass cutting)
   Suggested items, not voted on in Sept meeting: (See additional information on MS Teams)
   • Install a solar powered light at Strouds Hill carpark after the success at Draycot Foliat.
   • Replacement for old slide at Castle View Play area. Some funds already in 2022/23 budget. CLLRS TO DO A SITE VISIT BEFORE ATTENDING THE MEETING.

PARISHING PROGRESS

7. UPDATE – Review and approve quote for major annual hedge cutting within the Parish. Discuss and vote on whether to offer this contract as a fixed price contract over a number of years. See additional information on MS Teams.

PARISH APPEARANCE & SAFETY

8. Proposal as follows for costs for use of shredder: See additional information on MS Teams.A proposal for the Clerk to approve additional costs for the handyman up to the value of £100 max. per month, for the use of the shredder provided by his business when working on trees/hedges within the parish

BUILDING & AMENITY PRIORITES

TENNIS CLUB

9. Tennis Club representative to update Committee

FOOTBALL CLUB

10. Approval of wording for 10 year lease amendment. See additional information on MS Teams.

PAVILION

11. no items

ALLOTMENTS

12. Proposal to send 4 week plot improvement letters to plots 9A and 10B. See additional information on MS Teams

REC HALL, GROUND & CAR PARK

13. Review quotes for flat roof inspections required for insurance. See additional information on MS Teams.
14. Vote on introducing hourly costs to hire Rec hall. See additional information on MS Teams.
15. Softball request for extra grass cutting. See additional information on MS Teams.
16. Review and vote on quote for EIRC check and report for the Tennis Club side of the Rec hall. See additional information on MS Teams.

CVPA

17. no items.

CEMETERIES

18. no items

COMMUNITY PRIORITIES

19. Review and vote on costs and plans to recognize local Covid heroes. See additional documentation on MS Teams.
20. Final approval of wording for Covid19 remembrance planting area plaque. See additional information on MS Teams.
21. Retrospective approval of Ash tree removal at Millennium Copse. See additional information on MS Teams.

VULNERABLE PEOPLE

22. no items

23. ITEMS FOR INCLUSION ON NEXT AGENDA
    (Cannot be discussed or voted on at this meeting)